Flagship Service

From signed contract to payment — without the spreadsheets

We connect contracts, approvals, documents, invoices, customer communication, accounting systems and dashboards into one reliable workflow — without forcing you to rebuild everything from scratch.

Book a Contract-to-Invoice Workflow Audit → See It Delivered

Sound Familiar?

The contract-to-invoice pain we fix

Contracts tracked manually in spreadsheets

Invoice dates missed or delayed

Customers constantly asking for contract or payment status

Finance manually checking payment schedules

Approvals slow and hard to trace

No real-time view of expected revenue

The Workflow We Build

One connected lifecycle, end to end

Engagement Tiers

Start small or go deep — clear scope at every level

Every implementation starts with a workflow audit, so you know exactly what you're buying before you commit.

Tier 1

QuickStart

$7.5K–$12K CAD

For small teams with a simple, spreadsheet-heavy workflow that needs to be systemized fast.

Contract & payment tracking hub
Document generation & e-signature
Core automations & reminders
Live in 2–4 weeks

Start Here

Tier 2 — Most Popular

Contract Operations Hub

$15K–$30K CAD

For SMBs that need a customer portal, document automation and real accounting integration.

Everything in QuickStart
Customer-facing portal
QuickBooks / Sage / Xero integration
Management dashboards
Live in 4–8 weeks

Book a Discovery

Tier 3

Revenue Workflow Command Center

$30K–$60K+ CAD

For multi-system operations that need advanced workflow, integrations and executive reporting.

Everything in Operations Hub
Multi-system integration
Advanced reporting & revenue visibility
Live in 8–12 weeks

Discuss Scope

Not ready for implementation? Start with a Workflow Audit ($750–$2,500) or a Solution Blueprint ($2,500–$5,000) — both stand on their own, whether or not we build.

Proof

Delivered for an equipment leasing & finance company

Five phases, January to April 2026: an Airtable lease management platform, automated PandaDoc document generation, Zapier workflow automation, ECI export and QuickBooks integration. Now in go-live.

50%+ reduction in document preparation effort
One workflow replacing spreadsheets and email chains
Live contract & payment pipeline for management

Read the Full Case Study →

“

Before Harolen Systems, our contract workflow lived in spreadsheets, shared folders, and back-and-forth emails. After the implementation, everything flows through one connected system. The team spends far less time chasing document status, and management finally has a live view of the contract and payment pipeline.

Director of OperationsEquipment Leasing & Finance Company, Ontario

FAQ

Common questions

Do we have to replace our current tools?+

No — that's the point. We build around QuickBooks, Sage, Xero, your CRM, your document tools. The workflow connects what you have; we only recommend new tools where there's a real gap.

How fast can we be live?+

QuickStart deployments go live in 2–4 weeks. Operations Hubs typically take 4–8 weeks, and Command Centers 8–12. You'll see working pieces well before final go-live.

What if our workflow is unusual?+

Every workflow is unusual — that's why every engagement starts with an audit and blueprint. The architecture is designed around how your business actually runs, not a template.

Who maintains it after go-live?+

Your team can — everything is documented and built on accessible tools. Most clients choose a monthly support plan ($1,000–$5,000/mo) for monitoring, optimization and expansion, but it's optional.

What does the free discovery call cover?+

Thirty minutes: we walk through your current contract-to-invoice flow, identify the biggest friction points, and tell you honestly whether automation is worth it — and what tier fits.

From signed contract to payment, fully automated.

Book a free discovery call and see what your contract-to-invoice workflow looks like connected.

Book a Free Workflow Discovery →